Judge’s Secretary Post in Mafikeng. Are you an organized and detail-oriented individual with a passion for the legal field? The Office of the Chief Justice is seeking a dedicated Judge’s Secretary for the North West Division of the High Court. This prestigious position offers an annual salary ranging from R308,154 to R362,994 and provides an excellent opportunity to contribute to the judicial system while honing your administrative skills.
Key Responsibilities of a Judge’s Secretary
As a Judge’s Secretary, you will play a crucial role in supporting the efficient operation of the court. Your primary responsibilities will include:
- Drafting and Formatting Legal Documents: You will be responsible for typing and formatting draft memorandum decisions, opinions, and judgment entries assigned by the judge. Your attention to detail will ensure that these documents meet the highest standards of professionalism.
- Managing Correspondence: Efficiently handling correspondence, judgments, and orders for the judge, including Dictaphone typing, is vital. This requires exceptional typing skills and confidentiality.
- Organizing Appointments and Meetings: You will arrange and diarize appointments, meetings, and official visits, as well as manage travel and accommodation arrangements for the judge.
- Safeguarding Case Files: It will be your duty to ensure all case files are securely managed and properly endorsed with the judge’s orders.
- Digital Recording of Court Proceedings: After hours, you will be responsible for performing digital recordings of urgent court applications and ensuring the integrity of these recordings.
- Cooperation and Collaboration: Working collaboratively with judges, supervisors, and co-workers is essential to maintain the smooth and efficient operation of the court.
Qualifications and Skills Required
To be considered for the Judge’s Secretary position, candidates must meet the following requirements:
- Educational Background: A Matric certificate is mandatory. An LLB degree or a minimum of 20 modules completed towards an LLB or BA/BCom Law degree will be advantageous.
- Experience: One to three years of secretarial experience or as an office assistant in a legal environment is required.
- Typing Proficiency: Shortlisted candidates will be required to pass a typing test, including Dictaphone typing.
- Competencies: Ideal candidates will demonstrate proficiency in English, excellent communication skills (both verbal and written), and strong administration and organizational skills.
- Computer Literacy: Proficiency in MS Word and basic research capabilities are essential.
Skills That Set You Apart
In addition to the basic qualifications, successful candidates will possess:
- Exceptional Interpersonal Skills: The ability to communicate effectively and build relationships within the court environment is crucial.
- Time Management and Attention to Detail: Meeting strict deadlines and maintaining a high level of accuracy in all tasks will be necessary to thrive in this role.
- Customer Service Orientation: A commitment to providing outstanding service to judges and court visitors is paramount.
Application Process
Interested candidates should submit their applications via email at Recruitment14@judiciary.org.za or direct them to:
The OCJ Provincial Head
Office of the Chief Justice
Private Bag X2033
Mmabatho, 2735
Applications can also be hand-delivered to 22 Molopo Road, Ayob Gardens, Mafikeng.
Important Application Details:
- Closing Date: Applications must be submitted by 01 November 2024.
- Z83 Form: All applications must be submitted using the new Z83 form.
- Comprehensive CV: Include a recent CV with contactable references (telephone numbers and email addresses).
- Document Format: Submit your documents in PDF format, compiled in one folder.
Embarking on a career as a Judge’s Secretary within the Office of the Chief Justice is not only a significant professional opportunity but also a chance to make a meaningful impact within the legal system. With a competitive salary and a dynamic work environment, this role is ideal for individuals eager to advance their careers in law and administration. If you possess the requisite qualifications and skills, we encourage you to apply and take the next step in your career.
